Current Openings

Executive Assistant and Office Manager, New York

Position Overview

The Executive Assistant and Office Manager plays a critical role on our growing team. Responsible for day-to-day office management as well as administrative and business support, this position contributes to all aspects of our business and is crucial to our success.

Responsibilities

Office management & administrative support:

  • Support the head of North America and other senior team members –liaise with internal and external stakeholders to manage scheduling; capture notes from meetings as needed; in some cases, develop slides for key internal business updates (e.g., pipeline, capacity forecasting)
  • Handle sensitive, confidential data; pull and summarize financial information (hours, capacity forecasting, key metrics)
  • Administrative office support for the US team, e.g. manage expense reimbursements and some travel planning, order office supplies/computers/tech, plan team events
  • Support recruitment: schedule interviews, liaise with HR to manage administrative aspects of recruitment
  • New team member onboarding: order computers / tech; liaise with internal stakeholders to ensure new hires are on all systems, ensure all onboarding tasks/meetings are set up and completed

Client, business & project management support:

  • Complete research sheets on new prospects to support business development
  • Liaise with client procurement and contracting teams and CC invoicing contacts to manage the administrative aspects of starting with new clients
  • Manage administrative aspects of external supplier engagement and onboarding
  • Administrative support for client delivery – scheduling for select projects (e.g. client interviews), survey development
  • Develop and format PowerPoint slides for key external meetings
  • Develop systems, processes, and templates that achieve efficiencies in how we manage and deliver our work, including, but not limited to:
    • Ensure regular updating of team capacity forecasting inputs
    • Evaluate and integrate online tools (e.g., ClickUp, Monday, Asana, TeamGantt etc.) to manage projects, collaborate, and track capacity – moving toward tracking all client project timelines and key milestones across teams, providing a business-wide view
    • Ensure regular updates of Salesforce and related pipeline tracking
  • Marketing: manage CC US distribution list, and administrative aspects of webinars and events

Skills Required

  • Exceptional written and verbal communication skills for senior corporate leaders
  • Professional discretion and proven ability to manage confidential data
  • Experience working with financial data (budgets, spreadsheets, profit and loss statements) and providing reports on key metrics in succinct slides or tables
  • Excel: summary functions, pivot tables, charts
  • Demonstrated skills in project management
  • Demonstrated ability to multitask and prioritize tasks
  • Excellent time management

To Apply

If you are excited about learning and growing in a fast-paced, supportive, and forward-thinking environment, come join our dynamic, committed, and passionate team to accelerate toward a future where society and the planet thrive.

To apply, please submit a resume with a cover letter telling us why you’d be great for this position USRecruitment@corporate-citizenship.com

**Thanks in advance for your submission. If your profile meets our qualifications for this position, we will contact you about next steps.*